Why an emergency plan is important


An emergency management plan (generally pdf) refers to the specific strategy that is put in place to alleviate the damage that may hinder the normal operations of an organization or a company. This emergency response plan pdf involves measures that safeguard the personnel at the organization as well as the property. And may occur from:

  1. Medial emergency (I.e. Heart attack)
  2. Small or large fire
  3. Violence from an internal /external source
  4.  Chemical spill
  5. Extreme storms
  6. Pandemic
  7. Building collapse
  8. and many other reasons

Do you have a copy of AS3745-2010 (Australian Standard). This is a very good guide to emergency planning in a facility – large or small.

The plan should also include strategies to eradicate the threat at hand to avoid any more damage and to resume the normal operations of the organization.

An emergency plan is a written set of instructions that guides the employees on what to do in case; there is an emergency in the workplace. A good emergency plan should incorporate the emergency procedures such as the most effective response to specific emergencies and the procedures to be followed when evacuating the premises.

large building need an emergency planIs an emergency management plan important?

An emergency plan is a definite strategy to deal with crises. It is important because it guides the employees on how to react to emergencies without aggravating the problem. This plan is vital for other reasons;

Having an emergency plan enables you to identify other hazardous conditions that may intensify the emergency state if left unchecked. Being in the know regarding such conditions could help in identifying certain risks that may befall the organization. The earlier you learn about them, the easier it is for you to take care of them.

A good emergency plan is also important because it brings to light certain inefficiencies in the workplace. Specific things as lack of resources such as trained personnel, work equipment and other work supplies can have a substantial impact in case of an emergency. If an emergency such as a fire occurs, and there are not enough fire extinguishers in the offices, then it is almost impossible to put out the fire. An emergency plan helps to establish what is needed in case there is a crisis, what is available, what is not available.

Promoting the emergency plan

An emergency plan also promotes safety awareness. It is through this plan that the employees get to know that the employers care about their safety.

The commitment of the organization to the security and the safety of its workers is shown through the emergency plan. People are at ease working in an environment they are assured of safety than in an environment they have to be on the lookout most of the time.

Having an emergency plan is crucial because it minimizes the probability of the organization incurring huge losses in case of fires or other types of crises. When there is an emergency at the workplace, the organization may lose a significant amount of finances and also personnel. This may lead to a financial collapse of the organization and loss of personnel will hinder the growth of the organization because there won’t be enough workforce.

Other reasons as to why an emergency plan is essential are the prevention of fatalities and injuries. Acceleration of the resumption of normal operations of the organization and also minimize damage on the building, the stock and the equipment of the organization.

training-needs-analysis-planningTypes of Workplace Emergencies.

 Certain workplace emergencies are specific to certain industries and work environments and others that are global in nature, meaning they are a risk to all types of work environments. It is vital to understand all forms of workplace emergencies in order to know how best to safeguard your employees, the clients and also the public at large. Workplace emergencies are divided into three; work-related emergencies, external and natural emergencies.

Natural emergencies.

 As the name suggests, these are emergencies that occur naturally. They are the hardest to plan for because their occurrence is not anticipated. This type of emergencies could occur as a result of natural calamities. Such as floods, hurricanes and tornadoes as a result of severe weather conditions and also fires. This type of emergencies is not limited to your workplace only, which should be considered when deciding how to manage them. This affects the logistical responses that might have been set in place earlier in the emergency management plan.

Australia is among the most affected countries when it comes to natural emergencies. This is, as a result, it is most exposed to natural hazards such as bushfires, tropical cyclones, floods, hailstorms and also earthquakes. According to the Australian Bureau of Statistics, the country is most prone to bushfires because of the drought situation in Australia. Storms and the landslides of Australia are other contributing factors to the country being prone to natural emergencies.

Civil emergencies.

 This type of emergencies is neither work-related nor nature related. Civil emergencies are simply emergencies that come from civil factors. These emergencies are likely to be rare when compared to nature related and work-related emergencies. They are as severe as the others, and they require to be handled with the same seriousness. Such factors that bring about civil emergencies are strikes, protests, violence or harassment at the work-place. These emergencies can be either employee-to-employee or employee-to-client based.

bomb-gas-maskWork-related emergencies.

 These are the most common emergencies in the workplace. They are as a result of factors relating to work, which is basically all the factors in the workplace. These emergencies affect the employees and the clients as well as the general equipment and other supplies in the organization. These emergencies include chemical spills, dysfunction of machinery, explosions and also dangerous gas leaks. Handling work-related emergencies, as well as other emergencies, requires a lot of preparation so that their damage to the personnel and to the organization, in general, is minimized.

Handling An Emergency At The Workplace.

A good emergency plan is recommended for any type of work emergency. A clear plan on how to handle various crises is an excellent way to avoid escalating the crisis. Having a clearly established chain of command is also a step to managing an emergency. A well-established chain of command ensures everyone knows who’s lead to follow when there is a crisis. A coordinator is given the responsibility of overseeing the emergency response to avoid confusion. He/she is also required to come up with a backup plan in case the initial response plan fails.

There should be an emergency response personnel with designated roles and responsibilities for the emergency response. The emergency response personnel should be well trained in areas of emergency response and also in medical aid. Emergency equipment such as fire extinguishers, machinery controls, water mains access points and first aid kits. All should also be in place to prepare for any arising crisis.

sound cloud emergency management plan

By Ken Walker

Hi, I'm Ken. I am the owner and senior director of Syncretic training Group Pty Ltd. If you have any questions about the website content or require guidance please let us know we are always happy to help.

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