Its never been easier to prepare for unforeseen emergencies in the workplace. Your business can establish an effective and workable business emergency plan with consideration given to preparedness, response and recovery.
Are you a small to medium enterprise (SME) or even an Emergency Planning business.
At Syncretic Training Group Pty Ltd we have designed an interface to make the process of emergency planning more simple and thorough.
You can try one of our interfaces online totally free (forever). Furthermore, we can design an interface specifically for your business whether large or small. The free online resources are under continual development and will always be free for you to use.
Even though, our online resources are designed for SME and will take you through the entire planning process. It is imperative that you seek professional guidance and sign-off prior to the emergency plan becoming active. Our experienced emergency planners can help you with this if required.
Here’s some Emergency Planning facts and guidance
PCBUs must strictly come up with an emergency plan for the workplace. This should not be limited to workers working in multiple places. The emergencies to plan for include medical emergencies, bomb threats, fire, rescue, explosion, incidents involving hazardous chemicals, natural disasters and armed confrontations.
The emergency plan should particularly be tailored following the assessment of the most prevalent hazards in that work setting. To make the plan complete, external hazards must also be considered. For instance, a chemical storage facility adjacent to your premises.
Remember, when coming up with the emergency plan, special consideration should be given to all laws such as the public health laws & state/territory disaster plans. Practical information to be included in the emergency plan includes;
- Contact details of the personnel mandated with various roles and responsibilities under the implementation of the emergency plan. This will consist of contact details of first aid officers, floor wardens and fire warden
- Local emergency service providers contact details such as poison information centre, fire brigade and police.
- Description of the setup mechanisms meant to alert workers in case of an emergency, including bell alarms or sirens.
- Well, sort evacuation procedures comprising arrangements such as assistance for any persons with any of the following impairment: haring, mobility or vision.
- Clearly drawn map showing crucial spots during an emergency such as emergency exits, fire protection equipment, and assembly points etc.
- Process of alerting the neighbouring businesses of the emergency.
- Post-emergency follow-up which includes alerting the regulator, medical treatment, or calling for staff counselling.
- Procedures for emergency plan testing.
Emergencies may occur anytime, for this reason, the emergency plan or essential elements of the emergency plan should be displayed in an open place where workers or anyone else in the workplace can interact with them easily. The notice board or entry points are particularly best when it comes to the display of the plan. If the workplace is shared, the various PCBUs work hand in hand, they should consult and coordinate all their efforts in the emergency plan since they are all likely to be faced by the same types of emergencies.
The PBCUs of all the workplaces in the same premises should come up with a master emergency plan that incorporates everyone in the various workplaces. This includes the distribution of roles. Shared workplaces maybe inform of an office building, construction site and shopping centre all at the same venue. For the emergency plan to remain practical and effective, regular reviewing and revising must be done on the guidelines. The following are factors that make the reviewing of the plan crucial;
- Change in workplace-refurbishment or re-location.
- Alteration of the number staff-an increase or decrease.
- Introduction of new activities.
- After the testing and evaluation of the existing emergency plan.
In the creation of an emergency plan, there are vital resources to guide you. They include;
- Safe Work Australia website.
- Code of Practice Work Health & Safety consultation.
The PBCUs should also come up with a checklist to make sure the implementation of the emergency. The checklist should be inspired by the various subcategories of the emergency plan such as the responsibilities, emergency contact details, evacuations etc. An emergency is a set of written guidelines that clearly state what workers and everyone else in the workplace should do in case an emergency strikes. A good emergency plan should comprise the following;
- Emergency procedures, this should include an excellent response to any particular emergency.
- The evacuation procedures.
- Alerting emergency service providers as early as possible.
- Provision of medical assistance and treatment.
- Excellent communication between the people at the workplace and the individual mandated to coordinate the emergency response.
- The frequent practice of emergency procedures.
- Information and training of each worker on the role they should play in the implementation of the emergency procedures.
You may be imagining by now that the emergency plan is a complex or rather lengthy document; however, a plan should be structured in a way that it is easy to read and understand. Moreover, it should be tailored to the particular work they are mean to apply.
When preparing the emergency plan, the following factors should be considered;
- Nature of work in that workplace.
- Nature of hazards that are prevalent in the workplace.
- Location and the size of the workplace. This entails details such as the proximity to health services and remoteness of the workplace.
- The number of staff, including visitors.
When creating the work plan, the workers who work alone or travel to work should be particularly considered.As compared to other workplaces, the higher-risk workplaces will definitely require extra information. The higher-risk workplaces include;
- Those with confined spaces.
- Mines and Major Hazard Facilities.
- Workplaces using the fall arrest harness systems.
- Workplaces storing or handling dangerous chemicals.
- Workplaces handling and managing asbestos.
- Workplaces carrying out the demolition.
The related Codes of Practice and the WHS Regulations will provide you with the relevant requirements. The training of workers should be a continuous process. Training should involve all emergency procedures. The emergency plan should contain comprehensive information about how the training should be done, role to be played by the workers etc.
The training process should entail practising evacuations, locating the emergency kits, identifying the assembly points, setting out the alternative evacuation routes in the workplace, how to safely shut down any machinery and first-aid arrangements.
When determining the training requirements, PCBUs should put the following into consideration;
- Inclusion of any relevant emergency procedure training in the induction courses offered to new workers.
- Provision of refresher courses to the existing staff.
- Simple training for visitors and those workers that are there for a short-term (contract).
- Provision of extensive training to individuals who are playing significant roles in the implementation of the emergency procedures such as first aid officers, floor wardens and fire wardens.
When an emergency strikes, the emergency plan in collaboration with the directions given by the emergency service provider should be put to practice. More work health and safety resources are available on the Safe Work Australia website.
Note: this page provides general information only and should not be used as a substitute for seeking professional legal advice relating to your specific circumstances. The content on this page is the view and guidance of Syncretic Training Group Pty Ltd emergency management professionals and is provided in good faith for use by small to medium enterprises. Syncretic Training Group Pty Ltd takes not responsibility for information on this page that is outdated or incorrect. Professional analysis of your plan should be sort prior to the plan becoming active. For further information please contact Managing Director Ken Walker at firstname.lastname@example.org or call our office.
The following form is under construction and anticipated to be ready by the 20th of July 2020. If you have any feedback on the layout please let me know.
This form is designed to send you a PDF to your email with the completed page or pages for your emergency management plan.
Together they will form the entire emergency management plan specific to your business. Please remember that an emergency management specialist should be consulted prior to the plan becoming active. If you would like to edit your plan you can re-enter all the information, including the new detail, and regenerate the plan. You can do this as many time as you like – free forever.
If you would like access to the editable Google Doc relating to your Emergency plan. Allowing you to make as many changes as you like then simply subscribe for $29.95 per year.
Furthermore, at Syncretic Training Group Pty Ltd, our emergency managers can provide you with qualified and professional advice on the implementation of your plan.